Participant Information

Please click on the tab to open up the information on each topic below.  We are still updating various section and will add more information as it becomes available.  Registration is now open, read more details below.

Registration

Registration is Now Open! Register Now

You may register online, or by mail via a printable form. Go to http://conferences.ucdavis.edu/asle and click either Register Online or Register by Mail links.

The conference registration fees are:

$160 (early bird rate) if received by April 15 and $185 if received after that date.

Student/Independent/Scholars with finanical need $80 (early bird rate) if received by April 15, $105 if received after that date.

Presenters must register for the conference and pay membership fees by May 15 or your name will be removed from the program and you will not be able to present at the conference. The registration fee includes all conference sessions, program materials, receptions, and cultural crawl. You may also wish to register for optional workshops, residence hall lodging, field trips, closing picnic dinner, t-shirts and donations.

Confirmation: If you register online, you will receive a receipt for payment at the email address you provide. If you mail registration, an email will be sent to you to confirm receipt once received.

Additions to your registration: The email receipt you receive for your original registration will read: “To add something to your registration, please go to https://ces.ucdavis.edu/confreg/reg_login/?confid=1047. You will need the registration number from this receipt, located in the upper right corner.” Use this information to append items to your registration.

Membership in ASLE: All presenters must be members of the Association for the Study of Literature and Environment (ASLE) and/or one of its international affiliated organizations (see https://www.asle.org/join-our-community/asle-around-the-world/) by May 15. ASLE membership and online registration form can be found here. Membership in ASLE has many benefits beyond conference registration and is non-refundable. To check the status of your membership email info@asle.org.

Cancellation Policy: All cancellations must be received in writing no later than May 21, 2019. Cancellations received after this date will not be refunded. Cancellations received prior to this date will be refunded minus a $40 non-refundable administrative processing fee. Cancellation should be e-mailed to events@ucdavis.edu. No changes to residence hall reservations accepted after May 21. Refunds for changes made to reservations that are not full cancellations (for example, field trip tickets) can generally be made in full until May 21. Questions? Email us at asleconference2019@gmail.com.

Lodging:
All lodging is on a first come, first served basis and may fill up. Full information for all housing options is found at: https://www.asle.org/conference/biennial-conference/travel-and-stay/ (click the appropriate tab)

Conference Hotel Blocks: ASLE has small conference blocks at several hotels, and information on reserving those and other nearby hotels is listed on the Travel and Stay page.

On-Campus Housing: Residence hall housing packages are available at UC Davis, and booking is through the conference registration form. For more information about the on-campus accommodations in Segundo and Tercero, please see the link on the Travel and Stay page.

The second page of the registration form has a field where you may request specific people you wish to be housed near. Tercero housing may be better suited for those requests due to housing layout.

Options are as follows:
• Package 1: Check in Tuesday, June 25, check out Monday, July 1 (6 nights) COST: $420
(Note: Only 100 rooms are available for late check-out, and only in Segundo Housing)

• Package 2: Check in Tuesday, June 25, check out Sunday, June 30 (5 nights) COST: $350

• Package 3: Check in Wednesday, June 26, check out Sunday, June 30 (4 nights) COST: $280

• Package 4: Check in Wednesday, June 26, check out Saturday, June 29 (3 nights) COST: $210

IMPORTANT: UC Davis requires ASLE to submit residence hall reservations more than a month prior to the conference. Therefore, you must book your room by May 15 to guarantee space. This also means we CANNOT give refunds for canceled or changed reservations after May 21 as they will bill based on advance reservations.

Workshops/Seminars (Wed, June 26 and Sunday, June 30, 9am-1pm):
Because each session is limited to 15 participants, before registering and paying the $20 fee you must email us at asleconference2019@gmail.com to check availability and confirm your ability to register for workshops and seminars. Several workshops are already full! Paying is the final step in registering for these workshops. Descriptions are found at https://www.asle.org/conference/biennial-conference/schedule-and-events/

Field Trips (Various Dates/Times):
We have moved the longer trips to the end of the conference (Sunday, June 30); however, as not everyone can stay till the end, we are sprinkling some shorter trips in on the other days as well. NOTE: Most trips on June 27-29 overlap slightly with concurrent sessions, though many of them are on campus or very close by—so, please check the program for conflicts before enrolling!

Space in trips is limited, and filled on a first come, first served basis. No more than one trip per day please, preferably one per conference to give others a chance to participate. Waitlists will be kept, in the event openings arise. For field trip descriptions, please see the Schedule and Events page. Bus transportation will be provided for all off-campus events. You take part in these trips at your own risk, and you will be required to sign a waiver form to participate.

Closing Picnic Dinner (Saturday, June 29, 7-9pm): This casual outdoor event will feature food trucks and a cash bar. Tickets are $25 for conference participants and their guests, and may be purchased during registration. We plan to include vegetarian, vegan and gluten free options.

Conference Shirts: Pre-orders for organic cotton T-shirts will be accepted through May 15; after that date, a limited number will be available at on-site registration; $4 per shirt will be donated to a charity assisting with wildfire damage.

Donations:
California Wildfires Fund: All donations collected will be matched by ASLE and sent to the California Wildfire Reforestation Fund-National Forest Foundation: Every dollar donated plants one tree in a National Forest burned by wildfire in California. This year’s version of carbon offsets.

Scholars in Need Travel Fund: We welcome donations to help fund scholars in need with travel awards.

Travel Awards

ASLE Conference Travel Awards

Funding Amount: Ten awards of $500 each will be given.

Deadline to Apply: March 10, 2019

Purpose: The purpose of the travel award is to substantively support members who are in precarious employment or students, who lack institutional funding, and who can reasonably demonstrate that an award will make attending the conference possible. Relatedly, another purpose is to support members whose presence contributes to ASLE’s mission of “promoting equity, diversity, inclusion, and accessibility on behalf of the membership.”

Eligibility: Eligibility requires that an applicant:
• is a member of ASLE (or an international ASLE affiliate, for example ASLE-Korea, see full list here)
• has not previously received an ASLE Conference Travel Award
• has an official role to play at the conference (in order of priority: presenting an accepted paper or reading, attending a pre-conference workshop, chairing a panel)
• demonstrates financial need
• preference will be given to applicants of international, student, independent, or contingent/adjunct status.

To Apply: To apply, please go to Submittable. The following items will be required:
• Your current status and professional affiliation, the type and title of your presentation, panel or seminar, and contact information
• A brief statement that includes an explanation of your role(s) in the conference program, and whether your paper/panel has been accepted.
• An explanation (250 words maximum) of how your attendance contributes to ASLE’s Strategic Plan, specifically goals 2-5, which explicitly seek to support economic and demographic inclusivity, students, and international members.
• A detailed estimate of the budgeted cost for you of attending the conference, and any other anticipated funding that you expect to receive from other sources.

Applicants will be notified of decisions on the awards by the end of the day on March 31, 2019.

Help Support this Award!
ASLE members who can help us build this fund are encouraged to do so, either by donating during conference registration or at the ASLE website or sending a check made out to ASLE to the address below.

Amy McIntyre, Managing Director
ASLE
P.O. Box 502
Keene, NH 03431

Writing Awards

GRADUATE STUDENT PAPER AWARDS

ASLE will once again honor the best work of graduate students with two awards for presentations made at its 2019 conference. The awards will be presented at the Authors’ Reception on June 27.

• Two awardees will be chosen from the submissions of eligible work.
• Both scholarly papers in ecocriticism and environmental creative writing (any genre) by a graduate student presented at the conference are eligible for the awards.
• Those submitting papers must be presenting at the conference, be members of ASLE or an international affiliate, and should have been enrolled as a graduate student at some time within the previous seven months.
• Both awards include a prize of $100 and publication in ISLE: Interdisciplinary Studies in Literature and Environment.

NOTE: The paper that is submitted for the awards must be essentially the same paper that is presented at the conference. Longer works abbreviated for “jam” sessions are eligible, but the complete work should be submitted for consideration. Submissions longer than 12 double-spaced pages (works cited excluded) will not be accepted.

Papers must be submitted as an email attachment in a standard format (doc, docx, or pdf) no later than May 13, 2019.

Send entries to Award Coordinator Nicholas Bradley at nbradley@uvic.ca

BOOK AWARDS

The Association for the Study of Literature and Environment will present its biennial book awards at its 2019 conference. Two awards are given, one for creative and one for ecocriticism titles, and include a prize of $500. The awards will be presented at the Authors’ Reception on June 27. Deadline to submit was January 7, 2019.

Read more: Book and Paper Awards Page

Sponsorships

The host committee is offering local, regional and national businesses who might want to participate various sponsorship opportunities at the conference. If you or an organization you know would be interested in benefitting from a sponsorship opportunity, please contact Nicole Seymour and Kristin George Bagdanov, at nicole.elizabeth.seymour@gmail.com

Mentoring, Child Care, Social Media

Mentoring Sessions:
For many years the generosity of ASLE members who’ve worked with junior scholars has enriched their intellectual and creative lives. The program needs volunteers for Individual Mentoring Sessions during the conference. These one-hour meetings offer mentees an opportunity to ask specific questions of mentors: preparing for the job market, working conditions at small and large institutions, the relationship between scholarship and teaching, non-academic work options. If you can serve as, or want to meet with, a mentor please contact ASLE Mentoring Program co-coordinators Elizabeth Dodd (edodd@ksu.edu) and Erin James (ejames@uidaho.edu) with the following information: Your name, institution, rank, your areas of expertise, and when you are available at the conference to schedule a time to meet.

There is also a mentoring social mixer

Child Care and Nursing:
While ASLE cannot provide formal conference child care, we are diligently exploring various options and will post any information we get to the website. Please email us at info@asle.org if you are interested in receiving information on options.

UC Davis does have lactation rooms that can be utilized by conference guests; individuals need to register in advance to receive access to the rooms. Please visit https://worklife-wellness.ucdavis.edu/departments/worklife-wellness/breastfeeding for more information and for the link to register to use these facilities.

2019 Conference Social Media:
We will post some updates and events to ASLE’s main Facebook page , but we also have an ASLE 2019 Conference Event Page, a more focused place to post and communicate with people attending, so we encourage you to RSVP to follow it. Twitter hashtag for the conference is #asle2019.

Contacts

Many of your questions can be answered by consulting this conference website, so please look here first! If that does not do the trick:

Please direct questions about registration to UC Davis Conferences, events@ucdavis.edu.

Please direct all conference program inquiries to asleconference2019@gmail.com

For UC Davis site-related queries, please contact conference site host Mike Ziser at mgziser@ucdavis.edu

For ASLE membership inquiries, please contact Amy McIntyre, ASLE Managing Director, at info@asle.org

FAQs

Do I need to become a member of ASLE to attend the conference?
You need to become a member if you are a presenter or appear on the program, but do not if you are just planning on attending.

Accessibility and Sustainability

Coming Soon!

Conduct and Community Guidelines

Coming Soon!!!